Booking and Payment

Our payment process is simple. All prices stated on our website are in USD.

Deposit to Confirm Your Booking

You need to pay a deposit of $100 per person via international bank transfer to confirm your booking. Please note that you’re responsible for all bank charges. Unfortunately we’re unable to accept online payments at this time.

When you confirm that you’d like to go ahead with your booking, we’ll send you our company bank account details and payment information. Once we receive your deposit, we’ll send you a booking confirmation along with lots of useful information for your trek in Nepal.

Once You've Followed our Payment Process, We'll Send you Information for Your Trek

Paying the Balance

You pay the balance on arrival in Kathmandu. We recommend you pay using local currency (you can withdraw cash from an ATM for NPR 500 ~$5 per transaction). Or with major currency, (if not USD, we’ll use the current exchange rates on xe.com).

You can also choose to pay using Visa or MasterCard, however you’ll be charged a 5% fee to cover local taxes, bank charges and transaction fees.

 

If you need to change your booking, please get in touch with us as soon as possible. We’ll do our best to accommodate your changes but can’t guarantee anything.

Name Changes

We accept name changes and we won’t charge you extra for this. However, if your domestic flights have already been reserved, you’ll need to pay the airline fee to change the name on the flight ticket. Also, if we’ve already purchased your trekking permit, you’ll need to pay for the cost of the permit for the new trekker.

Please send us written confirmation including full contact details, for the new party. We’ll also need the relevant documentation for domestic flights and trek permits. You must send this information to us at least 14 days before your scheduled trip. As we’ll need time to make new arrangements.

Date Changes

It may be possible to change the dates of your booking. You need to get in touch with us at least 30 days before your trek. Date changes are subject to availability. But we can usually accommodate changes with enough notice. We can apply your deposit to new trek dates up to six months after your original trek date.

In the unlikely event that we’re unable to re-schedule your trek, our cancellation policy will apply.

Any Other Changes

Just ask! We’ll do our very best to accommodate any requests you have.

You need to check your quote to see exactly which costs are included and excluded in your trip cost. You’ll find that most things are included. However we suggest that you budget roughly an extra USD $200 to cover extra costs. These may include:

  • Lunches and dinners in Kathmandu and Pokhara. Check your quote to see which meals are included.
  • Nepal Entry Visa. Your visa will cost either $25 for 15 days, or $40 for 30 days.
  • Drinking water. We don’t provide drinking water on the trek. We encourage you to respect the environment and use reusable drinking bottles and water purification tablets. It’s also a lot cheaper and it’s safe as long as the water you purify runs clear from the source.
  • Other drinks. All meals included in the itinerary come with a cup of tea or coffee. You need to pay for any other drinks that you order.
  • Overweight backpack. If your backpack weighs more than 13kg, you will need to pay a bit extra to compensate your porter.
  • Tips for your guide and porters. We suggest that you give a tip if you’re happy with the service you’ve received. Whilst we pay our guides and porters fairly, wages in Nepal are still low.
  • Optional extras at your accommodation. In some accommodation you may have an opportunity to pay for WIFI access. It’s normal for teahouses to charge extra for battery charging, since most rooms don’t have power points. Some teahouses have hot showers (or hot buckets of water), or even attached bathrooms available for an extra cost.
  • Additional costs due to unforeseen circumstances. Including flight delays and cancellations (see below), also extra nights in Kathmandu.

Flight Delays (Lukla Airport, Everest)

The Tenzing-Hillary airport at Lukla is in the heart of the mountains. If the weather is bad or the visibility is poor, your flight may be cancelled or delayed. If this happens, your guide will advise the best course of action and adjust your itinerary accordingly. We can usually rework your itinerary easily and still fit everything in.

It’s often possible to transfer your flight to the following day free of charge. However, in the unlikely event that flights are cancelled for consecutive days, we’ll need to make other arrangements. Your guide will advise you of the options and we’ll do everything possible to make sure you can still trek in Nepal. Any extra costs incurred will be your responsibility including any additional night’s accommodation in Kathmandu.

Cancellation Policy

We understand that sometimes unexpected things happen and that you may need to change your plans. If you give us enough notice, we can usually postpone your trip and apply your deposit to a future trek. (Within six months of the original trek). However, if you do need to completely cancel your trip, unfortunately we can’t refund your deposit as we’ll have already committed to some of the trek expenses. We charge a low deposit of $100 per person, so the risk to you is minimal in the event of cancellation.

Don't Cancel Your Trip - Postpone Instead!

Postponing Your Trek

It may be possible to change the dates of your booking. You need to get in touch with us at least 30 days before your trek. Date changes are subject to availability. But we can usually accommodate changes with enough notice. We can apply your deposit to new trek dates up to six months after your original trek date.

In the unlikely event that we’re unable to re-schedule your trek, our cancellation policy will apply.

As trekking in Nepal grows in popularity, prices are increasing. However, you can still trek in Nepal for a reasonable price compared with many other overseas adventure holiday destinations. So, how much does it cost to trek in Nepal?

Different trekking regions vary in price. However you can trek from as little as USD $55 per person per day, all inclusive (guide, porter, transport, accommodation and meals during your trek). We calculate the cost of your trip package based on your customised itinerary, travel preference and the number of people trekking. Naturally, the more people trekking with you, the cheaper it will be.

You’ll find our prices are extremely competitive and we guarantee that you won’t find better service anywhere else!

You Choose Your Travel Preference

We aim to create all inclusive customised itineraries to suit your budget. That’s why we ask you about your travel preference. With us, you can choose a budget option that includes basic facilities and services. Or a mid-range option that offers a bit more comfort yet still for a great value price. It’s important to understand that the standard of accommodation on the trekking trails is always very basic.

Regardless of whether you’re a budget or mid-range traveler, we’ll let you know your options. Having this information upfront just helps us to provide an itinerary and quote that more closely meets your expectations.

How can I Reduce the Cost to Trek in Nepal?

  • Trek with friends! The more people that trek, often the cheaper the price. For example, if six people are trekking, six people share the cost of the guide and transport. It’s therefore significantly cheaper than trekking with just two people.
  • Take a bus instead of a flight. To trek in the Everest region, you must fly in and out of Lukla. (Unless you walk into the national park, which takes a few extra days depending on where you start). So, treks in Everest are more expensive than those in the Annapurna region. If you’re trekking in the Annapurna or another region, taking a bus will add time to your itinerary, but it will also reduce the cost noticeably.
  • Tell us that you’re a budget traveler, so that we can keep costs as low as possible!

There are so many trekking companies of varying standards in Nepal. It’s understandable if you’re not sure who to trust. You need to make make sure you’re dealing with a trustworthy Nepal trekking company like Nepalorama! After all, trekking Nepal is a big deal! You don’t want to be let down, disappointed in your guide, or feel unsafe at any time. Quite the opposite – you need to have confidence that you’re in the best hands both before and during your trek!

So, how do you know if you can trust us?

  • We hope our website and all the comprehensive information we provide gives you some confidence in our level of experience and professionalism.
  • Nepalorama Trekking is a registered company in Nepal. You can view our legal documents here. You can also check our registration on the Trekking Agencies’ Association of Nepal website.
  • We are registered on Trip Advisor and have a growing list of amazing client reviews! Try sending a message to any one of our reviewers to ask them about Nepalorama Trekking.
  • You can find us on Facebook and see that we post regularly. You can also check out our monthly blog!
  • Get in touch or request a quote and make up your own mind! You can judge a lot from a response.

What Does Your Gut Tell You?

We aim to give you every confidence in our service and we really hope you feel it! So, what does your gut tell you about us?!