Booking and Payment
Our payment process is simple. All prices stated on our website are in USD.
Deposit to Confirm Your Booking
We ask for a non-refundable deposit of just 15% of the trek cost – low enough for you to confirm your booking with ease and peace of mind. It’s non-refundable because there are costs that we must commit to when you confirm.
You can pay by international bank transfer or Xoom.
When you confirm you’d like to go ahead with your booking, we’ll send you our payment information. Then once we receive your deposit, we’ll send you a booking confirmation along with lots of useful information for your trek in Nepal.
Paying the Balance
You must pay the balance on arrival in Kathmandu. We recommend you pay using USD. If you pay with another major currency (GBP, EUR, AUD, CAD), we’ll use the current exchange rates listed on xe.com.
You can also choose to pay using Visa or MasterCard, however you’ll be charged a 5% fee to cover local taxes, bank charges, and transaction fees.
If you need to change your booking, please get in touch with us as soon as possible. We’ll do our best to accommodate your changes but can’t guarantee anything.
Name Changes
We accept name changes and we won’t charge you extra for this. However, if your domestic flights have already been reserved, you’ll need to pay the airline fee to change the name on the flight ticket. Also, if we’ve already purchased your trekking permit, you’ll need to pay for the cost of the permit for the new trekker.
Please send us written confirmation including full contact details, for the new party. We’ll also need the relevant documentation for domestic flights and trek permits. You must send this information to us at least 14 days before your scheduled trip. As we’ll need time to make new arrangements.
Date Changes
It may be possible to change the dates of your booking. You need to get in touch with us at least 30 days before your trek. Date changes are subject to availability. But we can usually accommodate changes with enough notice. We can apply your deposit to new trek dates up to six months after your original trek date.
In the unlikely event that we’re unable to re-schedule your trek, our cancellation policy will apply.
Any Other Changes
Just ask! We’ll do our very best to accommodate any requests you have.
You need to check your quote to see exactly which costs are included and excluded in your trip cost. You’ll find that most things are included. However we suggest that you budget roughly an extra USD $250 per person to cover extra costs. These may include:
- Lunches and dinners in Kathmandu and/or Pokhara. Check your quote to see which meals are included.
- Nepal Entry Visa. Your visa will cost either $30 for 15 days, or $50 for 30 days.
- Drinking water. We don’t provide drinking water on the trek. We encourage you to respect the environment and use reusable drinking bottles and water purification tablets. It’s also a lot cheaper and it’s safe as long as the water you purify runs clear from the source.
- Other drinks. All meals included in the itinerary come with a cup of tea or coffee. You need to pay for any other drinks that you order.
- Overweight backpack. If your backpack weighs more than the maximum stated in your quote, you’ll need to pay a bit extra to compensate your porter.
- Tips for your guide and porters. It’s customary to tip guides and porters in Nepal. We suggest giving what you think is reasonable and fair based on our service and what you can afford.
- Optional extras at your accommodation. In some accommodation you may have an opportunity to pay for WIFI access. It’s normal for teahouses to charge extra for battery charging, since most rooms don’t have power points. Some teahouses have hot showers (or hot buckets of water), or even attached bathrooms available for an extra cost.
- Additional costs due to unforeseen circumstances. Including flight delays and cancellations (see below), also extra nights in Kathmandu.
- Shopping and gifts! You’ll find many beautiful souvenirs and gifts in Nepal. Support the locals – buy a genuine Gurkha knife, a real pashmina scarf, or a Tibetan singing bowl!
Flight Delays (Lukla Airport, Everest)
The Tenzing-Hillary airport at Lukla is in the heart of the mountains. If the weather is bad or the visibility is poor, your flight may be cancelled or delayed. If this happens, your guide will advise the best course of action and adjust your itinerary accordingly. We can usually rework your itinerary easily and still fit everything in.
It’s often possible to transfer your flight to the following day free of charge. However, in the unlikely event that flights are cancelled for consecutive days, we’ll need to make other arrangements. Your guide will advise you of the options and we’ll do everything possible to make sure you can still trek in Nepal. Any extra costs incurred will be your responsibility including any additional nights’ accommodation in Kathmandu.
Cancellation Policy
We understand that sometimes unexpected things happen and that you may need to change your plans. If you give us enough notice, we can usually postpone your trip and apply your deposit to a future trek. (Within six months of the original trek). However, if you do need to completely cancel your trip, unfortunately we can’t refund your deposit as we’ll have already committed to some of the trek expenses. We charge a low deposit of 15%, so the risk to you is minimal in the event of cancellation.
Postponing Your Trek
It may be possible to change the dates of your booking. You need to get in touch with us at least 30 days before your trek. Date changes are subject to availability. But we can usually accommodate changes with enough notice. We can apply your deposit to new trek dates up to six months after your original trek date.
In the unlikely event that we’re unable to re-schedule your trek, our cancellation policy will apply.
Covid-19
If your trip to Nepal is cancelled due to a new outbreak of Covid-19 and subsequent lockdowns/flight cancellations, we’ll hold your deposit and apply it to a trek at a later date to be mutually agreed.
As trekking in Nepal grows in popularity, prices are increasing. However, you can still trek in Nepal for a reasonable price compared with many other overseas adventure holiday destinations.
So, how much does it cost to trek in Nepal?
Different trekking regions vary in price. However you can trek from as little as USD $60 per person per day, all inclusive (guide, porter, transport, accommodation and meals during your trek). We calculate the cost of your trip package based on your customised itinerary and the number of people trekking. Naturally, the more people trekking with you, the cheaper it will be.
You’ll find our prices are very competitive and we guarantee that you won’t find better service anywhere else!
How can I Reduce the Cost to Trek in Nepal?
- Trek with friends! The more people that trek, often the cheaper the price. For example, if six people are trekking, six people share the cost of the guide and transport. It’s therefore significantly cheaper than trekking with just two people.
- Take a bus instead of a flight. To trek in the Everest region, you must fly in and out of Lukla. (Unless you walk into the national park, which takes a few extra days depending on where you start). So, treks in Everest are more expensive than those in the Annapurna region. If you’re trekking in the Annapurna or another region, taking a bus will add time to your itinerary, but it will also reduce the cost noticeably.
Can I Upgrade?
Accommodation
- It’s possible to pay extra to stay in mid-range or luxury accommodation in Kathmandu and/or Pokhara.
- Some companies advertise ‘luxury treks’, but there are very few ‘luxury’ options on the trails. That’s why we’re clear about offering teahouse trekking – we want to set realistic expectations. We’ll always arrange the best standard of accommodation possible. However be prepared that sometimes it will be of a very basic standard.
Food
- Our travel plans include one standard option from the teahouse menu at breakfast, lunch, and dinner, each with a cup of tea or coffee. You can order extra food and drinks from the menu and pay directly at the teahouse before you checkout. Your guide will organise your bill.
Transport
- It’s much faster to fly, so when flying is an option, we’ll build it into your travel plan.
- If travel by road is your only option, it is possible to request a private jeep. It’s significantly more expensive than travelling by bus. But it’s also safer, faster, and more comfortable.
There are so many trekking companies in Nepal, and all with varying standards and experience. It’s understandable if you’re not sure who to trust.
Trekking Nepal is a big deal! So, you need to make make sure you’re dealing with a trustworthy Nepal trekking company like Nepalorama! You don’t want to be let down, disappointed in your guide, or feel unsafe at any time. Quite the opposite – you need to have confidence that you’re in the best and safest hands, both before and during your trek!
So, how do you know if you can trust us?
- We hope our website and all the comprehensive information we provide gives you some confidence in our level of experience and professionalism.
- Nepalorama Trekking is a registered company in Nepal. You can view our legal documents here. You can also check our registration on the Trekking Agencies’ Association of Nepal website.
- We are registered on Tripadvisor and have a growing list of amazing client reviews! Try sending a message to any one of our reviewers to ask them about Nepalorama Trekking.
- You can also find us on Facebook and see that we post regularly – even if things have slowed down a bit with the pandemic.
- You can judge a lot from a response. So request a quote and make up your own mind!
What Does Your Gut Tell You?
We aim to give you every confidence in our service and we really hope you feel it! So, what does your gut tell you about us?!